EXECUTIVE CAREER SERVICES (ECS) JOB OPENING LISTING  Henry W. Sweren, CCM, ECS Chairman tel (413) 684-2864 email ecs@necma.org web www.necma.org

THE UNIVERSITY CLUB, Boston, Massachusetts
CONTROLLER

FACILITIES DESCRIPTION:
The University Club of Boston was incorporated in 1891 and has been located in its current Back Bay location since 1926. Affectionately referred to as the “UClub” by its members, the UClub is Boston’s premier private social/athletic club – with nearly 1000 members - with an average length of membership of 10+ years, but including members with more than 60 years of membership. The UClub recently completed a $5 million dollar renovation.
Athletics is important at The University Club; long recognized as a Squash leader in the Northeast with six international singles courts, two double courts and nearly 500 active players of all levels. The University Club also boasts the largest private indoor saline pool (4 lane/25 yards) in the city as well as well-equipped fitness facilities for strength and conditioning, group fitness, and cardio training.

The members of the UClub are very social and they dine in their popular Dining Room and enjoy cocktail/meal service in The Tap Room bar and lounge. Additionally there are two meeting rooms and a business lounge with four workstations. Annual dues revenues are $2+ million annually and food and beverage revenues are in excess of $1.5 million. Additionally, the membership has a monthly food minimum and a monthly capital assessment. The Club has approximately 10 managers and 70 staff (1/3 FT 2/3 PT). The Club is open 7 days a week, year-round, closed on some major holidays.

POSITION DESCRIPTION:
This position requires a highly motivated, hospitable individual who is able to provide leadership and direction to all department heads and staff in accounting and finance matters in addition to being an integral member of a team providing outstanding member relations and services. The position’s primary duty is to serve as the Controller, but is also responsible for all the accounting, finance, human resource, insurance, workplace safety, legal issues and information technology needs of the Club.

The Controller’s duties require specialized technical training, experience and knowledge. The Controller is the financial advisor to the General Manager, and the Club Treasurer directly, and, indirectly, to the Club’s Board of Governors. This position executes club fiscal policies and ensures compliance with corporate and legal requirements. The Controller is primarily responsible for employee relations, Member accounts, and vendor management.

The Controller is responsible for production of the annual budget and monthly forecast including the Club’s cash flow projection. The Controller is also responsible for reviewing expenditures for qualification for capitalization, as well as providing reports to monitor capital spending. Because of the nature of the information processed in the accounting department, the Controller uses discretion and independent judgment to make decisions that affect the financial performance of the Club, such as collection decisions and the decision to waive or adjust certain Member charges. The Controller has the primary responsibility for monitoring internal controls and protecting the Club from inappropriate use or loss of assets. The Controller position works very independently, with direction and supervision, as needed, from the General Manager.

ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES:

• An integral member of the Management Team of the Club and the resource for advice and counsel on the financial, member and employee aspects of each and every individual department within the Clubs;

• Implements policies and ensures compliance with those policies, including HR related policies;

• Prepares and presents accounts receivable and membership information using independent judgment and discretion in accordance with Generally Accepted Accounting Principles ("GAAP"). This control is relied on by Board of Governors to ensure accurate financial statements at the consolidated level, as they have no direct access to this information.

• Prepares managerial reports regarding the Club’s financial condition, prepares financial analysis and presents the results to the General Manager and Department Heads. The Controller makes recommendations to the General Manager and Department Heads based on these reports

• Prepares and presents the annual financial budget and monthly forecasts working with and assisting the General Manager and other Department Heads in making proper financial assessments and applications of the budget and forecast;

• Ensures timely payment of all periodic expenditures (i.e. leases, notes, etc.) by exercising independent judgment and discretion according to GAAP regarding whether costs should be accrued, deferred or expensed;

• Reconciles all general ledger accounts monthly ;

• Handles and resolves (which may include using the authority to expel or suspend a Member) Member complaints and issues having to do with billing, collections, payments and other problems;

• Responsible for the timely and accurate production of weekly, monthly and annual financial results and reports; resulting in comprehensive financial statements including Income Statement, Balance Sheet and Statement of Cash Flow prepared in accordance with GAAP.

• Prepares variance analyses and other analytical reports

• Processes Member Initiation and Capital Fees and Dues, including ensuring the proper completion of all Membership documents and proper recording of transactions in accordance with GAAP,

• Prepares and reviews all accounting and financial operating procedures for the Club;

• Ensures proper processing of payments ensuring compliance with all taxing regulations. Prepares all monthly sales and use taxes and mixed beverage gross receipt taxes.

• Safeguards all funds in bank accounts, assures that revenues are properly recorded and timely deposited and approves the drawing of all checks and electronic payments.

• Directs, participates in and verifies the taking of inventories for food, beverages, supplies, equipment furnishings etc.

• Directly supervises the Club’s Asst. Controller.

CANDIDATE QUALIFICATIONS:
A qualified candidate will have a Bachelors degree in accounting with 5-10+ years experience as a controller or assistant controller: work experience within a private club or hospitality environment is not required but would be a plus. A demonstrated knowledge of current methods and practices of accounting, auditing, budget preparation and program analysis is needed. Strong familiarity with accounting technology, accounting software, especially JONAS property management software for Clubs, and accounting procedures is preferred. Ability to analyze and communicate financial information, both verbally and in writing, in clear and concise terms is required. Expertise in Microsoft products is required.

JOB VALUE/COMPENSATION:
Salary range of $75k to $95k based upon experience and club benefits. Benefits include medical, dental, 401k, parking, vacation and sick time.

DEADLINE: April 15th, 2010

SEND RESUME AND COVER LETTER TO:

Controller Search Committee,
c/o Boyd Holk, CCM, General Manager
The University Club
426 Stuart Street
Boston, MA 02116
email: bholk@uclub.org    

No phone calls.
Applicants who do not already have legal permission to work in the United States will not be considered.
EOE

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